How IDP is Changing the Construction Industry with Workflo

You’re halfway through your morning coffee, phone buzzing with updates from the site, and suddenly you realise you’ve got to chase down that one missing safety certificate. Meanwhile, a pile of delivery slips and invoices is threatening to take over your desk. Sound familiar?

In construction, paperwork isn’t just paperwork, it’s permits, contracts, compliance reports, change orders, timesheets, and the occasional coffee-stained note from the site. Managing it all manually? That’s not just stressful, it’s risky. Lost documents can mean delays, fines, or frustrated clients.

At Workflo Solutions, we believe there’s a better way. And with DocuWare as our Intelligent Document Processing (IDP) partner, we’re helping construction companies turn that sea of documents into a smooth, streamlined digital flow.

What Exactly is IDP and Why Should Construction Care?

Think of IDP as your tireless, detail-obsessed project assistant. It scans, understands, and organises every document, whether it’s a signed contract, a site inspection photo, or a scanned delivery ticket and gets it to the right place instantly. No more manual data entry. No more hunting through file cabinets or inboxes.

How We Help Construction Firms Take Control of Their Documents

1. Smart Data Capture from Any Source 
Our IDP powered by DocuWare uses advanced OCR and machine learning to pull accurate information from handwritten notes, scanned documents, PDFs, and emails. This means delivery tickets, safety reports, and building permits are captured instantly and without errors.

2. Effortless Classification 
Invoices? Permit applications? Change orders? The system automatically knows where each document belongs. Retrieval is quick, compliance is simpler, and teams spend less time hunting for information.

3. Seamless Collaboration Across Sites and Offices 
Project managers, finance teams, and site supervisors can all access the same up-to-date files in real time. No delays, no version mix-ups, just everyone on the same page, literally.

4. Accuracy that Saves Time and Money 
By removing human error from data entry, you reduce rework, avoid payment mistakes, and keep compliance rock-solid. In an industry where delays can cost thousands, accuracy is everything.

5. Built-In Compliance and Audit Readiness 
Every document has a full audit trail. When regulations or client requirements change, you can respond instantly with confidence.

6. Scales with Your Projects 
Whether you’re working on a small renovation or a massive infrastructure project, IDP adapts to your document volume without slowing you down.

Join Us This September – See It in Action!

We’re not just talking about intelligent document processing, we’re showing it. Join us this September at  Scottish Construction Summit 2025 , where we’ll be demonstrating DocuWare’s IDP in real-world construction scenarios, alongside other innovative solutions for smarter, faster, and more secure project management.

You’ll be able to watch live demos, ask questions, and see exactly how IDP fits into your workflows. Whether you’re in project management, procurement, or site operations, this event will give you practical takeaways you can apply the very next day.

Why Partner with Workflo Solutions?

We’re not just about software, we’re building smarter, more secure workflows for construction businesses across the UK. With DocuWare’s world-class IDP platform and our expertise in digital workflow solutions, managed print services, and IT infrastructure, we can tailor a document management ecosystem that fits how your teams actually work. It’s not about replacing people, it’s about giving them time back. Time to focus on strategy, site management, and delivering projects on time and within budget.

Ready to Clear the Paper Clutter?

If you’re ready to turn mountains of documents into a smooth, manageable digital process, let’s talk. We’ll show you how Workflo Solutions and DocuWare can bring clarity, compliance, and control to your construction workflows, leaving you free to focus on what you do best: building.