Managed Print Service

Our managed print services give you complete visibility and control over your entire print infrastructure. We start with a thorough audit of your current devices, costs and usage patterns, then design a solution that cuts waste, reduces cost-per-page, and ensures your fleet is always running when you need it.  

 

We supply and manage leading MFD brands including Ricoh, Konica Minolta, Sharp and Canon, matching the right hardware to your print volumes, workflows and budget. Whether you have one office or multiple sites across Scotland, we'll build a print solution that scales with you.

Managed Print Service
Secure Printing

Secure Printing

Your printers are on your network. Are they secure?

 

Print devices are one of the most overlooked entry points for data breaches. Workflo Solutions secures your entire print environment; protecting documents, devices and the data flowing through them. We implement user authentication, secure print release (PIN or card swipe), job encryption, audit trails and device hardening, ensuring you meet GDPR requirements and reduce the risk of sensitive documents being left uncollected at the printer.

Production Print

High-volume. High-quality. High-impact

 

For organisations with high-volume, mission-critical print requirements, Workflo offers specialist Production Print solutions. Using advanced production devices capable of high-speed, high-volume output, our production print service includes automated post-processing such as binding, folding and trimming — reducing manual effort and accelerating your document workflow.

 

Production Print
Digital Mailroom

Digital Mailroom

Paper in. Digital workflow out

 

Transform your incoming mail operations with Workflo's Digital Mailroom service. We use cutting-edge scanning and capture technology to digitise physical mail the moment it arrives, routing it automatically to the right teams, systems and workflows — eliminating paper bottlenecks and keeping your organisation moving

Print Consultancy

An independent review of your print costs, no obligation.

 

Our three-stage approach ensures a seamless transition and a fully optimised print environment from day one.

 

Stage 1 — Print Consultancy

We begin with a no-obligation print audit of your existing fleet. Our consultants assess your current devices, usage patterns, costs and workflow bottlenecks — giving you a clear picture of where savings and improvements are possible.

Stage 2 — Implementation

We design and deploy your optimised print environment — supplying, installing and configuring the right devices, print management software, and security settings. All hardware is installed with minimal disruption to your team.

Stage 3 — Ongoing Management

Once live, we take care of everything — 24/7 remote monitoring, automatic consumable replenishment, proactive maintenance, and dedicated support. Regular usage reports keep you informed and in control.

Print Consultancy

Zero Waste Recycling

We elevate sustainable printing with eco-conscious solutions. Our Zero Waste Recycling repurposes print consumables, while Paper Shredding ensures secure disposal and recycling helping you achieve your environmental goals effortlessly.

Zero Waste Recycling
Paper Shredding

Paper Shredding

Ensure secure disposal of printed materials and support recycling efforts with Paper Shredding services. Confidential documents are shredded, processed and recycled, safeguarding data integrity while contributing to recycling targets and sustainable printing initiatives.

Print Releaf

Offset your paper usage with Print Releaf programmes that help neutralise the environmental impact of printing. By tracking paper consumption and supporting global tree-planting initiatives, your print operations become part of a sustainable cycle that benefits business and planet alike.

Print Releaf

Benefits

Man on bar chart with laptop, showing improved efficiency.

Cost-Effective Solutions

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GDPR Compliance

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Tailored Solutions

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Security Assurance

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Mobile App

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Ongoing Support

Credentials to back it up

Backed by industry-accepted certifications and compliant with industry standards, our services ensure your business is in safe and secure hands.

Frequently asked questions

Managed Print Services (MPS) is an outsourced service where a provider takes full responsibility for managing your organisation's print environment. This covers all printers, copiers and multifunction devices, including hardware, toner and consumables, maintenance, remote monitoring and ongoing optimisation. The goal is to reduce your print costs, improve reliability, strengthen security and free up your internal IT resource.

Printer leasing simply provides you with hardware, you still manage the consumables, maintenance and support yourself. Managed Print Services is a fully comprehensive solution: the hardware, toner, servicing, remote monitoring and support are all bundled into a single monthly or per-page cost, with your MPS provider taking responsibility for keeping everything running.

Workflo's MPS begins with a free print audit to assess your current fleet, costs and needs. We then design and implement an optimised print environment, supplying the right devices and software. Once live, we remotely monitor all devices 24/7, automatically replenish consumables before they run out, carry out proactive maintenance, and provide full helpdesk support, all under a single, transparent cost.

MPS is typically priced on a cost-per-page basis, a fixed rate per printed page that covers toner, parts, maintenance and support. This makes your print spend completely predictable. The exact cost depends on your print volumes, device count and colour vs. mono usage. We offer a free print audit that calculates your current print costs and shows you what you would pay under an MPS contract, with no obligation.

For most organisations, yes, significantly. UK businesses that switch to MPS typically reduce their total print costs by 20–30%, while also improving reliability, security and sustainability. The hidden costs of unmanaged print (unexpected toner orders, engineer callouts, device downtime, IT time spent on printer issues) are often far higher than organisations realise. A free print audit from Workflo will show you the numbers specific to your business.

A Workflo MPS contract typically includes: print fleet assessment and audit, hardware supply and installation, toner and consumables (replenished automatically), preventative and reactive maintenance, remote 24/7 device monitoring, firmware and security updates, helpdesk support, and regular usage reporting. Everything is covered under one predictable monthly cost.

Workflo Solutions provides Managed Print Services across the UK, with a strong presence in Edinburgh, Glasgow, and Central Scotland. We also serve businesses in England.

Absolutely. MPS is not just for large enterprises. Workflo works with SMEs of all sizes, tailoring the solution to your print volumes and budget. Small businesses often benefit most from MPS, gaining access to enterprise-grade devices, security and support at a predictable monthly cost, without the capital expense of buying equipment outright.

Support

Our friendly team is here to help.

helpdesk@workflo-solutions.co.uk

Sales

Questions or queries? Get in touch!

hello@workflo-solutions.co.uk

Phone

Mon – Fri 8am to 5pm

01506 242281

Other Services

Digital Transformation Managed IT Services for Scottish Businesses Managed Security Services Unified Communications Scottish Procurement