Managed Print for Scottish Public Sector Organisations: Simpler, Smarter, and Fully Compliant

What Is the Scottish Government's Managed Print Framework?

The Scottish Government's National Framework for Managed Print Services is a centralised procurement agreement that removes the complexity and cost typically associated with acquiring office printing equipment and services in the public sector.

Rather than each organisation having to independently tender for managed print, the framework brings together a group of carefully selected, pre-qualified suppliers, including Workflo Solutions who have already been assessed for quality, compliance, security, and value for money. Public sector bodies can then call off against the framework quickly and confidently, knowing they're getting a compliant route to market every time.

Put simply: the procurement work has already been done for you.

Who Can Use This Framework?

The framework is open to a wide range of Scottish public sector bodies, including: Scottish Government ministers and agencies, Non-Departmental Public Bodies, Scottish Local Authorities, NHS Health Boards, Scottish Futures Trust, Scottish Parliamentary Corporate Body, Further and Higher Education Institutions, Housing Associations registered under the Housing (Scotland) Act 2001, the Scotland Office, the Northern Lighthouse Board, and charities on the Scottish Charity Register, among others. If your organisation is publicly funded or governed under Scottish legislation, it is very likely you are eligible.

Why the Framework Matters for Your Organisation

Managed print might not sound like the most pressing item on any public sector agenda, but print costs when left unmanaged, represent a significant and often invisible drain on budgets. Devices go underused. Toner and consumables get ordered inefficiently. Energy costs add up. Security risks go unaddressed. The framework addresses all of this through a structured, value-driven procurement route.

• Cost Savings at Framework Rates

Access competitive, pre-negotiated pricing without the time and cost of running your own tender.

• Full Procurement Compliance

A compliant, auditable route to market. No legal risk, no procurement grey areas.

• Pre-Vetted Supplier

All suppliers are assessed by the Scottish Government for quality, security, and service standards, so you don't have to.

• Faster Procurement

Skip the full tender process and move from requirement to deployment significantly faster.

• Sustainable

Modern, energy-efficient devices help public bodies meet environmental and net-zero commitments.

• Digital Transformation

Move from paper-heavy processes to digital workflows; print is just the starting point.

How Workflo Solutions Delivers Under the Framework

Workflo Solutions has been working with organisations across Scotland and the wider UK since 2007. We're not a generalist reseller, Managed Print and Document workflow is still our core expertise, and our track record with Scottish public sector clients reflects that.

As an approved framework supplier (SP-21-046), we provide a complete Managed Print service,  from initial assessment and hardware deployment through to ongoing device management, security, and support. We don't subcontract. Every engineer, every service desk agent, every account manager is local to you and is directly employed by Workflo, which means you get consistent, accountable service from people who are invested in your outcomes.

What You Get as a Framework Customer

When your organisation procures managed print through the framework with Workflo Solutions, this is what ongoing service looks like in practice:

• Continuous monitoring and analysis of your print fleet's performance
• Monthly or quarterly review meetings with a dedicated account manager
• Priority ordering and delivery procedures designed for public sector timelines
• Clear, accurate invoicing tailored to your organisation's requirements
• Proactive, routine service calls to maximise device reliability and longevity
• Fast response times for reactive issues, with replacement equipment when needed
• Access to our custom app for live chat with the service team, fault logging, consumable ordering, and meter submission
• Flomanager, our very own fleet automation software, included as standard

Beyond Hardware: The Full Picture

Managed print is the entry point, but Workflo's services under the framework extend across the full document lifecycle. Depending on your organisation's needs, we can also deliver full Managed technology  Services including,  Hybrid Mail, Document Management Solutions, Cloud Printing, Hosted telephony, and Cyber Security — all aligned to Scottish public sector compliance requirements.

How to Procure Managed Print Through the Framework

If your organisation is eligible under the Scottish Government's National Managed Print Framework, getting started with Workflo Solutions is straightforward. There is no need to run a full tender, the framework gives you a compliant call-off route directly to us. We recommend starting with a no-obligation print assessment. Our team will review your current printing, scanning, and copying infrastructure, your document management processes, and your IT environment. From there, we'll present a bespoke solution, with clear pricing, clear timelines, and no jargon.

If you're a Scottish public sector body looking to reduce print costs, improve compliance, and take back control of your document infrastructure, the framework makes it straightforward. No lengthy tender. No procurement risk. Just a compliant, direct route to a managed print partner that has been serving public sector organisations across Scotland since 2007.

As approved framework supplier SP-21-046, Workflo Solutions is ready to assess your current setup, provide a no-obligation recommendation, and get your organisation moving, on your timeline and within your budget.

Get in touch for Free Print Assessment.